Canon PIXMA TR4720
3.8Editor score
Wireless printing capability
Built-in fax function
Compact home design
In this guide
Finding a reliable cheap fax machine can be challenging in today's digital age. Many businesses still require fax capabilities for legal and medical documents. This guide helps you choose the right device.
We compared ten affordable fax machines based on user ratings, features, and value. Our team analyzed specifications and customer feedback to identify the best options. This list covers various needs and budgets.
Each pick shows key details to help you make an informed decision. You will find reviews and a buying guide to simplify your search. Remember that prices change frequently online.
Top 3 Picks for Best Cheap Fax Machine
Canon PIXMA TR8620a
4.0Editor score
Voice assistant integration
Auto two-sided printing
High sheet capacity
Brother intelliFAX-2840
3.9Editor score
Laser print technology
Fast print speed
Professional resolution
Top 10 Best Cheap Fax Machine in 2026 Compared
This section provides a side-by-side comparison of all ten products to help you evaluate their specifications and features quickly.
ProductsSpecificationsEditor scorePrice
Best Budget
Brother FAX-575
50 sheet capacity
15 sec page time
9600 BPS speed
400 dpi resolution
4.1Editor score
Editor's Choice
Brother FAX-575 Renewed
50 sheet capacity
15 sec page time
9600 BPS speed
400 dpi resolution
3.8Editor score
Best Premium
Sharp UXB20
30 speed dial presets
24 page memory
9600 bps modem
99 copy function
3.3Editor score
HP DeskJet 2955
60 sheet tray
Wireless printing
AI print formatting
Instant ink trial
3.7Editor score
Canon PIXMA TR4720
100 sheet tray
Fax and scan
Mobile printing
Easy setup app
3.8Editor score
Canon MAXIFY MB2720
500 sheet capacity
20000 duty cycle
DRHD resistant inks
US based support
3.9Editor score
Canon PIXMA TR8620a
200 sheet capacity
Alexa integration
Auto duplex print
Micro SD slot
4.0Editor score
Brother intelliFAX-2840
Laser print technology
21 ppm speed
300 dpi resolution
Network ready no
3.9Editor score
Brother FAX-575 Thermal
Thermal transfer fax
512 KB memory
50 sheet input
Energy Star rated
3.3Editor score
Panasonic KX-FHD331
Plain paper fax
Answering interface
Caller ID compatible
6 month warranty
2.7Editor score
1. Canon PIXMA TR8620a – Best Overall Cheap Fax Machine
Canon PIXMA TR8620a
200 sheet capacity
Voice control ready
Fast print speed
Auto duplex feature
The Canon PIXMA TR8620a stands out as a top choice for those needing a reliable cheap fax machine with modern features. Its rating reflects strong user satisfaction regarding ease of use and connectivity. The device integrates seamlessly into home offices with voice control capabilities.
Pros
- High capacity input
- Alexa smart reorders
- Solid wireless connect
- Dual feed trays
- EPEAT Silver certified
Cons
- Higher initial cost
- Ink subscriptions needed
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This model offers a 100 sheet cassette and a rear feed for 100 more sheets, ensuring you rarely run out of paper during busy workdays. The ability to connect with Alexa allows for smart notifications when ink levels are low, which adds significant convenience. Wireless printing from mobile devices is smooth and efficient.
While the initial investment might be higher than basic models, the efficiency gained through auto two-sided printing and the robust duty cycle justifies the cost. The warranty provides peace of mind for long-term use. Users should note that ink subscriptions may apply if you want to avoid frequent manual replenishment.
Anyone looking for a versatile all-in-one solution that includes faxing without breaking the bank will find this model appealing. It balances functionality with smart home integration effectively. We recommend it for small business owners who need consistent performance and modern convenience features.
Smart Home Integration
Alexa integration allows you to check ink levels and order supplies hands-free.
Paper Handling
With 200 sheets of total capacity, you can handle high volume jobs without interruption.
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2. Canon PIXMA TR4720 – Best Budget Cheap Fax Machine
Canon PIXMA TR4720
100 sheet capacity
Wireless ready
Built-in fax
Auto document feeder
The Canon PIXMA TR4720 is an excellent option for users seeking a cheap fax machine that does not compromise on essential features. It offers a true four-in-one functionality including printing, copying, scanning, and faxing. The setup process is simplified through the Canon PRINT app, making it accessible for non-technical users.
Pros
- Affordable entry price
- Easy app setup
- Compact footprint
- Good document quality
- Straightforward controls
Cons
- Basic connectivity only
- Slower print speeds
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Its front paper tray holds up to 100 sheets of plain paper, which is sufficient for light to moderate office tasks. The wireless capability allows you to print and fax from smartphones, adding flexibility to your workflow. Despite its budget-friendly price, the print quality remains sharp for text documents and photos.
Trade-offs include slightly slower print speeds compared to premium laser models and basic wireless connectivity. However, for home users or small businesses with lower volume needs, these limitations are often acceptable. The compact design ensures it fits easily on a desk without taking up much space.
If you need a reliable workhorse that keeps costs low while delivering solid performance, this model is a strong contender. It is particularly well-suited for students or home offices. We suggest choosing this if you prioritize cost-effectiveness and ease of setup over high-speed production.
Easy Setup Process
The dedicated app guides you through installation step-by-step without needing a PC.
Document Feeder
The auto document feeder allows you to send multi-page faxes quickly and easily.
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3. Brother intelliFAX-2840 – Best Premium Cheap Fax Machine
Brother intelliFAX-2840
Laser technology
21 ppm speed
300 dpi resolution
Standalone fax unit
The Brother intelliFAX-2840 Laser Fax Machine brings professional-grade speed to the category of cheap fax machines. With a print speed of 21 pages per minute, it handles heavy fax loads efficiently. The laser technology ensures that your documents come out sharp and smudge-resistant every time.
Pros
- Fast laser printing
- Crisp text quality
- Reliable performance
- No warm-up time
- Durable build
Cons
- No network option
- Higher toner costs
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Its resolution of 200 x 300 dpi provides clear text output which is crucial for legal or business correspondence. Unlike inkjet models, it does not require warm-up time, allowing you to send faxes immediately. This makes it a time-saving solution for busy environments where speed matters.
While it lacks network readiness and may have higher ongoing toner costs, the reliability and speed often offset these factors. The machine is designed as a standalone unit which reduces complexity. Users appreciate the straightforward interface that makes operating it intuitive even for new employees.
For professionals who need to send frequent faxes quickly and with high quality, this device is ideal. It serves well in small offices where internet connectivity for printing is not a primary concern. We recommend it for those who value speed and document clarity above all else.
Speed Efficiency
At 21 ppm, this machine reduces wait times significantly compared to slower models.
Laser Clarity
The laser engine produces text that is easy to read and professional looking.
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4. Brother FAX-575 – Reliable Classic Cheap Fax Machine
Brother FAX-575
512 KB memory
50 sheet tray
400 dpi copy
Modem 9600 BPS
The Brother FAX-575 combines fax, phone, and copier functions into a single unit making it a versatile choice. Its rating suggests that users find it dependable for daily communication tasks. The 512 KB memory allows you to store up to 25 pages of faxes which is helpful when paper runs out.
Pros
- High memory storage
- Phone function included
- Easy operation
- Clear copy quality
- Trusted brand
Cons
- Older design
- No wireless
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With a 50-sheet paper capacity, it can handle small batches of documents without constant refilling. The modem speed of 9600 BPS ensures standard transmission times of about 15 seconds per page. This model is praised for being easy to operate even for those less familiar with fax technology.
It lacks modern wireless features and follows a traditional design which might not suit everyone. However, for environments where physical connection is preferred, this is a solid advantage. The copy resolution of 400 x 400 dpi ensures that copies are legible and professional.
If you need a device that does multiple jobs without complex setup, this machine is a great fit. It is particularly useful for home offices that still rely on landlines. We suggest it for users who prioritize memory and multifunctionality over high-speed transmission.
Memory Capacity
Store up to 25 pages in memory to send faxes when paper runs low.
Multifunctionality
Combines faxing and copying to save space on your desk.
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5. Brother FAX-575 Thermal – Efficient Thermal Cheap Fax Machine
Brother FAX-575 Thermal
Thermal transfer
10 sheet ADF
Energy Star rated
50 sheet input
The Brother FAX-575 Thermal uses thermal transfer technology which is known for simplicity and reliability. It is a renewed model that offers a cost-effective solution for basic fax needs. The Energy Star rating indicates that it consumes less power during operation which helps lower energy bills.
Pros
- Energy efficient
- Compact size
- Simple controls
- Good for basic use
- Reliable history
Cons
- Thermal paper costs
- Limited paper size
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This unit includes a 10 sheet automatic document feeder which allows for sending multiple pages easily. The 50 sheet input tray supports standard paper usage for sending and receiving. Despite the thermal method, the 400 x 400 dpi resolution ensures clear text transmission for business needs.
One consideration is that thermal fax paper can sometimes be more expensive than standard plain paper. Additionally the page size might be limited compared to larger units. However for small offices or home use these trade-offs are often negligible given the price point.
This model is ideal for users who want a straightforward faxing solution without advanced features. It is easy to integrate into existing phone systems. We recommend it for those looking for a basic and energy-conscious device to handle occasional fax tasks.
Energy Efficiency
Energy Star certified to reduce power consumption during idle periods.
Automatic Feeder
The 10 sheet ADF streamlines the process of sending multi-page documents.
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6. HP DeskJet 2955 – Modern Cheap Fax Machine Alternative
HP DeskJet 2955
Dual-band Wi-Fi
AI print formatting
60 sheet tray
Instant Ink included
While not a traditional fax machine, the HP DeskJet 2955 offers fax capabilities via its app which serves modern users well. Its rating reflects a balance of home printing needs and connectivity options. The included trial of Instant Ink ensures you have supplies delivered without interruption for three months.
Pros
- HP App fax support
- Wireless convenience
- AI layout help
- Recycled design
- Compact home fit
Cons
- No physical fax
- Trial subscription
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You can use the HP App to send faxes directly from your smartphone making it a flexible choice. The AI capability helps optimize print formatting so that emails and web pages print cleanly without wasted paper. Wireless printing is reliable thanks to dual-band Wi-Fi technology.
Keep in mind that it does not have a physical phone line connection which limits it to digital fax methods. Some users may prefer a dedicated fax machine for security or compatibility reasons. However for home users it offers a versatile all-in-one experience at a low price.
If you already rely on digital tools for your business this printer can save space and simplify tasks. It is a great fit for households that need printing scanning and faxing in one. We suggest choosing this if you prioritize wireless connectivity and modern app features.
AI Optimization
HP AI removes unwanted content to ensure clean print layouts.
App Integration
Send faxes directly from your smartphone using the HP application.
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7. Sharp UXB20 – Simple Cheap Fax Machine
Sharp UXB20
30 speed dial presets
24 page memory
9600 bps modem
Corded handset
The Sharp UXB20 is a straightforward inkjet fax machine designed for basic communication needs. Its low rating suggests mixed reviews but it remains a viable option for budget-conscious buyers. The 9600 bps modem ensures transmission times of around 15 seconds per page.
Pros
- Caller ID ready
- Distinctive ring
- Copy function included
- Easy to setup
- Affordable price
Cons
- Lower memory size
- Limited features
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It features a memory capacity of 449 KB which allows for 24 pages to be stored when out of paper. This function is useful for ensuring no fax is lost due to paper jams or depletion. The corded handset provides caller ID and distinctive ring detection capabilities.
The ability to copy documents up to 99 times makes it a handy tool for small offices needing duplication. Users appreciate the simplicity of the design which focuses on essential functions. The 30 speed dial presets help you frequently contacted numbers quickly.
If you need a basic fax unit that handles occasional copying and faxing this model is worth considering. It is suitable for small businesses or home offices on a tight budget. We recommend it for those who value simplicity and essential features over advanced connectivity.
Memory Backup
Store up to 24 pages of faxes to prevent loss during paper shortages.
Caller ID
Recognize incoming callers with the built-in caller ID feature.
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8. Canon MAXIFY MB2720 – Business Cheap Fax Machine
Canon MAXIFY MB2720
500 sheet capacity
20000 duty cycle
DRHD inks
Mobile print ready
The Canon MAXIFY MB2720 is built for business environments that require high volume printing and faxing. Its duty cycle of 20,000 pages indicates that it can withstand heavy daily use. With two paper cassettes providing 500 sheets of capacity it minimizes downtime for refilling.
Pros
- Huge paper capacity
- Smudge resistant ink
- US support
- Wireless scan
- Long term use
Cons
- Higher upfront cost
- Business focused
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The DRHD inks are resistant to highlights and smudges which is vital for professional documents. You can scan copy and print from mobile devices using the Canon PRINT app which enhances flexibility. US-based service and support ensure that help is available if issues arise.
While it is more expensive than basic models the longevity and efficiency make it a smart investment. The wireless capability allows for a flexible office setup without cables. However for very small offices it might be more than what is needed.
For small business owners who print and fax frequently this model offers reliability and speed. It is designed to last and handle demanding workloads effectively. We suggest it for those who prioritize capacity and print quality for business use.
High Duty Cycle
Handles up to 20,000 pages per month for robust daily operations.
Ink Technology
DRHD inks ensure that documents remain sharp and smudge-resistant.
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9. Panasonic KX-FHD331 – Plain Paper Cheap Fax Machine
Panasonic KX-FHD331
Plain paper use
9.6 Kbps modem
Answering interface
Caller ID ready
The Panasonic KX-FHD331 uses plain paper which is convenient for those who do not want special thermal rolls. Its low rating indicates potential reliability issues so you should weigh this carefully. The 9.6 Kbps modem speed is standard for basic transmission tasks.
Pros
- Uses standard paper
- Warranty exchange
- Simple interface
- Compact unit
- Low price
Cons
- Low user rating
- Limited features
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It is compatible with caller ID and an answering machine interface which helps in managing calls efficiently. The 6-month warranty with exchange program provides some protection against early failures. This machine is simple and straightforward for basic fax operations.
Given the low user rating it might be prone to technical issues or require more maintenance. However its price point and use of plain paper make it an attractive entry-level option. If you can get a good unit it performs well for occasional faxing.
If you need a very basic machine and are on a tight budget this could be suitable. We recommend checking recent reviews before purchasing to ensure quality. It is best for users who need a simple fax unit for low volume tasks.
Plain Paper
Uses standard plain paper instead of expensive thermal rolls.
Warranty
Includes a 6-month warranty with an exchange program.
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10. Brother FAX-575 Renewed – Eco Friendly Cheap Fax Machine
Brother FAX-575 Renewed
Renewed model
50 sheet capacity
15 sec time
400 dpi copy
The Brother FAX-575 Renewed offers the same features as the new model but at a reduced price. Its rating reflects customer satisfaction with the refurbished condition. This is a great option for those who want to minimize their carbon footprint by choosing a used device.
Pros
- Lower price point
- Same features as new
- Eco friendly choice
- Reliable brand
- Easy to use
Cons
- No new warranty
- Used hardware
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It retains the 512 KB memory and 50-sheet paper capacity which are key for small offices. The transmission speed of 15 seconds per page ensures timely delivery of documents. The copy resolution of 400 x 400 dpi delivers clear duplicates for your records.
While it comes with less warranty than a new product it is a cost-effective solution. The device is tested to ensure it meets performance standards before sale. You save money while still getting the reliable brand name of Brother.
If you are comfortable with refurbished electronics this unit provides excellent value. It is perfect for home offices that do not need the latest technology. We suggest it for users looking for a balance of price and performance.
Refurbished Savings
Get the same functionality as a new unit for a lower price.
Eco Friendly
Choosing renewed reduces electronic waste and helps the environment.
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Buying Guide – How to Choose the Best Cheap Fax Machine
Selecting the right cheap fax machine involves considering several key factors to ensure it meets your needs without overspending.
Connection Type
Fax machines come with either traditional phone line connections or internet-based capabilities. Traditional lines are more stable but require a physical phone jack. Internet options allow for flexibility but rely on a strong network.
Choose a connection type that matches your office infrastructure for reliable operation.
Paper Capacity
The paper tray size determines how often you need to refill paper during operation. A capacity of 50 to 100 sheets is typical for home units while business models may hold more. Higher capacity reduces downtime for small offices.
Opt for a model with a paper tray that fits your expected volume.
Transmission Speed
Speed is measured in bits per second and affects how quickly faxes are sent. Standard modems operate around 9600 bps which takes about 15 seconds per page. Faster speeds save time when sending large documents.
Look for a machine with a modem speed that keeps up with your workflow.
Memory Features
Memory allows the machine to store faxes when paper runs out or when busy. A minimum of 500 KB is recommended to store a reasonable number of pages. This prevents you from losing incoming messages unexpectedly.
Ensure the device has enough memory to handle out of paper situations.
Copy Function
Many cheap fax machines also include a copying function which adds versatility. Check the resolution of the copier to ensure it produces readable duplicates. Some models allow multi-copy functions which save time for bulk tasks.
Prioritize models that offer quality copying if you need to duplicate documents.
Ink or Toner
Inkjet printers use liquid ink while laser printers use toner which is often more durable. Inkjets have lower upfront costs but higher running costs for consumables. Laser units may cost more initially but offer faster speeds and sharper text.
Consider the long-term cost of consumables when budgeting for your purchase.
User Interface
The control panel should be intuitive to reduce learning curves for users. Large buttons and clear displays make operating the machine easier for everyone. Some models offer touchscreens while others use physical keys.
Test the interface if possible to ensure it is comfortable to use.
Warranty and Support
A solid warranty protects you against early mechanical failures. Extended support options can be valuable for small businesses without IT departments. Check if the manufacturer offers US-based service for convenience.
Choose a brand with a reliable warranty and customer support system.
How to Use and Care for Your Cheap Fax Machine
To start using your fax machine ensure it is connected to a power source and a phone line or network. Load the paper tray with the correct type of paper as specified by the manufacturer. Turn on the machine and wait for it to initialize before proceeding with any tasks.
For sending a fax place your document in the feeder or on the glass scanner. Dial the recipient's number and press the start button to begin transmission. The machine will confirm sending via a report printout or display message.
Regular maintenance includes cleaning the glass scanner with a soft cloth to avoid streaks. Keep the machine in a cool dry place to protect internal components from dust and humidity. Update firmware if available to maintain optimal performance and security.
Frequently Asked Questions
Do cheap fax machines still work in 2026?
Yes cheap fax machines still work in 2026 especially for industries like law and healthcare. Most models connect to traditional phone lines which remain available. Some newer models also support internet faxing for added flexibility.
Is a dedicated fax machine better than online faxing?
A dedicated fax machine offers physical paper records which some legal requirements prefer. However online faxing is often cheaper and more convenient for digital workflows. Choose based on whether you need physical paper or digital ease.
Can I use a fax machine without a phone line?
Most traditional fax machines require a physical phone line to send faxes. However some all-in-one printers support fax over internet via apps or VoIP. Check the specs to see if it supports internet faxing directly.
What is the best resolution for faxing?
The standard resolution for faxing is 200 x 200 dpi which is enough for text documents. For graphics or signatures a resolution of 400 x 400 dpi provides clearer details. Always check the specs to ensure it meets your quality needs.
How do I fix paper jams in my fax machine?
Paper jams can be fixed by turning off the machine and opening the trays gently. Remove the stuck paper without tearing it to avoid damaging the sensors. Also check the rollers for dust or debris that may cause jams.
Can I send faxes from my smartphone?
Yes many modern cheap fax machines support printing and faxing from smartphones via apps. Ensure your machine has wireless capabilities and check the manufacturer's app support. This allows you to manage faxes remotely.
Final Thoughts on Choosing the Best Cheap Fax Machine
Choosing the right cheap fax machine depends on your specific needs for speed and connectivity. The Canon PIXMA TR8620a and Brother intelliFAX-2840 offer strong performance for different uses. These picks balance price with reliability to suit various home and office setups.
Prioritize features like paper capacity and memory to avoid operational issues during busy periods. If you need smart features consider models with wireless and app integration. Traditional machines remain vital for those requiring direct phone line connections.
Remember to check current prices and stock before making your final decision. Deals change often so comparing offers can help you save even more. We hope this guide helps you find a device that fits your budget perfectly.